Author's Kit for "Camera-Ready" Paper

In order to produce the conference proceedings on time, we require the 8 pages "camera-ready" paper in electronic form (PDF or DOC) by email (wimob@congresbcu.com) before April 21, 2005.  A 9th page is allowed at a 100$CAD overlength fee.  Also, for the paper to appear in the proceedings and be scheduled in the conference program, at least one author from each accepted paper must register for the conference  by April 30, 2005 at the latest, as well as to attend the conference to present the paper.  If more than one (1) paper has been accepted for presentation at the conference, we require a fee for each accepted papers.

A completed and signed IEEE copyright form must accompany each accepted paper which will be published in the conference proceedings and available via IEEE Xplore.  The form is available in both MS Word (DOC) or Adobe Acrobat (PDF) and should be returned by fax at +1 (514) 340-4440 to the attention of WiMob'2005 Secretariat.

Authors are requested to complete and return a Biographical information form available in both MS Word (DOC) and Adobe Acrobat (PDF) and other audiovisual requirements (if necessary) by fax to WiMob’2005 secretariat at +1 (514) 340-4440 or by email at wimob@congresbcu.com. Please take note that a projector for Power Point presentation and a computer will be available in each room.

Additionally, authors are also reminded to follow IEEE standard by making sure that:

1. Your paper formatting follows the IEEE guidelines as described in the IEEE template: MS Word (DOC) or Adobe Acrobat (PDF).
2. You are creating your PDF document following the Simplified Requirements for Creating PDF Files for IEEE Xplore to ensure your paper will be available through IEEE Xplore. More information about IEEE Xplore PDF format is available at http://www.ieee.org/confpubcenter.

In an effort to have published papers available to the public quicker (on IEEE Xplore), and to ensure that PDF files are universally viewable by everyone, across all platforms, IEEE has implemented a set of PDF file standards. Although PDF files are suppose to be inherently platform independent, in reality this is not the case. The single biggest problem is the availability of the fonts used to create the PDF file versus the fonts available on the local machine used to view the file. The simplest solution is to embed and subset ALL fonts used to create a document, within that document. Then, and only then, does the PDF file become truly platform independent. There are, of course, other parameters which the PDF file must meet in order to be IEEE Xplore compliant, and ensure a good viewing and printing experience for the viewing public.

What's the single biggest problem in making your PDF Xplore Compliant?

In a nutshell: FONT EMBEDDING. The most crucial part of Xplore compliance, is making sure that EVERY font used in your document is embedded and subsetted. The problem with almost every distiller (PDF creation program) is that it will NOT (by default) embed "base 14" fonts, and many times won't embed system fonts, UNLESS you specifically tell it to do so. But that's not all, the fonts that you want to embed, must reside on the system that you are using to create your PDF file.

Because, there are so many different ways to create a PDF file, it's nearly impossible to provide authors with the proper setup instructions for every possible environment and distiller.

In summary:

• Check your distiller (PDF creation tool) for settings where you can indicate to "always embed all fonts".
• You may need to specifically tell your distiller to embed "base 14" and/or "system fonts".
• Make sure the fonts you are using in your source document reside on the machine you are using to create your PDF file.
• If you cannot get a font to embed, it could be corrupted on your system, or it could be a "licensed" font that does not allow embedding - try using a different font.

How can you check if all your fonts are embedded & subsetted?

The simplest way to confirm if ALL your fonts are embedded & subsetted, is to view your PDF file with Adobe Acrobat Reader. If you don't have Acrobat Reader installed on your system, go to http://www.adobe.com/ and click on the "Get Acrobat Reader" icon. This free software is available for virtually every platform. Once installed, start the program and open your PDF file. Then choose file > document properties and click on the fonts tab. From here you can confirm that each font used in your file is embedded & subsetted. After each font name, it should show "embedded & subsetted". If it does not, then your file is NOT compliant.

Why you need to use PDF eXpress:

The new IEEE Xplore® Requirements for PDF will be enforced as of 2005. All conference articles submitted to IEEE sponsored conferences must be in IEEE Xplore-compatible PDF format.

IEEE offers PDF eXpress as a free service to IEEE conference authors, allowing you to make Xplore-compatible PDFs (Conversion function) or to check PDFs you have created yourself for Xplore compatibility (PDF Check function).

• It provides a means for you to convert your files to PDF, without requiring you to have access to a conversion program.
• This conversion is provided in an IEEE Xplore compatible format, without you having to worry about conversion settings.
The system emails the converted file back to you, so you can make sure that your contribution is IEEE Xplore compatible and that no unintended corruption occurred.
• It ensures that your paper views and prints as well as possible in IEEE Xplore.
• BBy minimizing the risk of post-processing problems, it reduces the amount of time it will take for your paper to appear on IEEE Xplore.
• It greatly simplifies the task of conforming to IEEE submission requirements.

1. Create your manuscript
2. Proofread and check layout of manuscript. (It is highly recommended that you do this BEFORE going to PDF eXpress.)
3. Create PDF eXpress account
4. Upload source file(s) for Conversion; and/or PDF(s) for Checking
5. Use PDF eXpress to attain Xplore-compatible PDFs. The site contains extensive instructions, resources, and helpful hints.
6. Submit final, Xplore-compatible PDF(s) to wimob@congresbcu.com.

Using PDF eXpress:

1. Click on the PDF eXpress logo above or click here to access the IEEE PDF eXpress web site.
2. Once at the PDF eXpress web site, create a new account by clicking on "New Users - Click Here" link.
3. Enter wimob05 as the Conference ID.
4. Continue to enter information as prompted. You will receive an email confirming the successful creation of your account.account.
5. Through your PDF eXpress account, you may submit your source application files for conversion to PDF, and/or submit PDFs for checking. You will have the opportunity to revise your submission if you are not satisfied with the PDF that PDF eXpress creates for you, if you find mistakes in your manuscript, or if your PDF fails the PDF Check.
6. Submit final, Xplore-compatible PDF(s) by email to wimob@congresbcu.com.

Technical support via email is available if you experience trouble using IEEE PDF eXpress: pdfsupport@ieee.org.